Privacy Policy

Last updated: 18th September 2026

This Privacy Policy explains how Pengwern Boat Club CIC (“we”, “us”, or “our”) collects, uses, and protects your personal data when you visit https://www.pengwern-rowing.co.uk (the “Website”). We are committed to protecting your privacy and handling your data in accordance with UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. By using the website, you are agreeing to the following policy.

1. Who We Are

Pengwern Boat Club CIC is a community rowing club based in the United Kingdom.

If you have any questions about this Privacy Policy or how we handle your data, you can contact us via the contact details provided on our Website.

2. What Personal Data We Collect

We may collect and process the following types of personal data:

a) Information you provide to us

  • Name
  • Email address
  • Any information you submit through contact forms, membership enquiries, or emails

b) Information collected automatically

When you visit our Website, we may automatically collect:

  • IP address
  • Browser type and version
  • Device and operating system information
  • Pages visited and time spent on the site
  • Referring website addresses

This data is collected through cookies and similar technologies.

3. How We Use Your Data

We use your personal data to:

  • Respond to enquiries and messages
  • Administer and improve our Website
  • Understand how visitors use our Website
  • Ensure website security and prevent misuse
  • Comply with legal obligations

We only use your data where we feel is necessary.

4. Lawful Bases for Processing

Under UK GDPR, we rely on the following lawful bases:

  • Consent – where you have given clear permission (e.g. submitting a contact form or sending an email)
  • Legitimate interests – to operate and improve our Website
  • Legal obligation – where we are required to comply with the law

5. Cookies

Our Website uses cookies to improve functionality and understand how the site is used.

Cookies may include:

  • Essential cookies required for the site to function
  • Analytics cookies (e.g. to measure website traffic)

You can control or disable cookies through your browser settings.

6. Third‑Party Services

We may use your data trusted third‑party services, including:

  • Website hosting providers (Cloudflare, WordPress)
  • Website analytics tools (Google Analytics)
  • Plugins necessary for site functionality (Provided by WordPress)

These third parties only process personal data on our instructions and are required to keep it secure. You are advised to read these services’ privacy policies.

7. Data Sharing

We do not sell, trade, or rent your personal data to third parties.

We may share data only where:

  • Required by law or regulation
  • Necessary to protect our legal rights
  • Required for website hosting or maintenance

8. Data Retention

We keep personal data only for as long as necessary for the purposes for which it was collected, or as required by law.

Enquiry emails and contact form submissions are retained only for as long as needed to respond and maintain records.

After data is no longer required, it is securely destroyed.

9. Your Data Protection Rights

Under UK data protection law, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request erasure of your data
  • Object to or restrict processing
  • Request data portability
  • Withdraw consent at any time

To exercise your rights, please contact Alex Holland here.

10. Data Security

We take reasonable technical and organisational measures to protect your personal data from loss, misuse, unauthorised access, or disclosure. This includes strict password requirements for our online accounts and secured containers for physical documents.

However, no internet transmission is completely secure, and we cannot guarantee absolute security.

11. External Links

Our Website may contain links to other websites. We are not responsible for the privacy practices or content of those external sites. You are advised to read the privacy policies of any website you may visit.

12. Children’s Privacy

Our Website is not intended for children under the age of 13, and we do not knowingly collect personal data from children.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date at the top of this page.

14. CCTV Policy

The controller of the images and personal information captured using the CCTV on site is Pengwern Boat Club CIC. The images and personal information are captured using our CCTV system for the purpose of security, crime detection, public safety and other legitimate reasons set out in our privacy notice. Read our CCTV Policy here

15. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact Alex Holland here.